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The Coal Reserve — Somerset, KY

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Prices

The Coal Reserve is a private facility, owned by Frank H. Ikerd III and Charlotte Ikerd (OWNERS). Specific rules and regulations, as outlined in the RENTAL CONTRACT, apply to all individuals accessing the OWNERS' property.

 
  After reviewing our pricing, please CLICK HERE TO REQUEST A QUOTE.

PRICE LIST (Last updated October 19, 2016)

(Prices and offerings are subject to change at any time without notice)

See our FLOOR PLANS to determine which areas work best for your event.

RENTAL RATES (ACCESS AREAS)

Please note. Our pricing is based on the number of guests attending your event, and the amount of time you will be using our facility for your event. Our facility is used for all sizes of weddings and types of events, each requiring a different amount of time for setup and event activities.

The areas described below are available for rental at no less than the minimum charge shown. The per-person rates shown are for a two-hour event. There is also a per-person/per hour rate for additional hours. The Rental Rates shown are for use of the facility during your event. The price does not include rental or use of any tables, chairs or other items, except for the outdoor porch furniture. The Rental Price does not include the time required for decorating, delivery and placement of rented tables, chairs, and other items. "Additional Access Time" will need to be added for decorating and event rental delivery and placement, and for access to the facility on another day for activities such as wedding rehearsals. All deliveries and access to the property must be scheduled in advance, and all decorating and setup is supervised by our staff.

We recommend Moving Occasions for your table and chair rentals, decor items, fresh florals and staff services, including event setup and bartending.

LAWN — $300 minimum
• $3 times number of total attendees ($3 per-person) for first 2 hours of use
• $1 times number of total attendees ($1 per-person/per hour) for each additional 1 hour of use

Additional 30 minutes of access for early arrivals is allowed prior to OFFICIAL EVENT START TIME.

Additional 30 minutes of access for clean-up time is allowed after OFFICIAL EVENT END TIME.

Includes use of:
• Lawn area directly between The Coal Reserve's covered porch and three large Elm trees
• The Coal Reserve's covered porch area
• The Carriage House's downstairs exterior restroom
• Pedestrian-only access to paved driveway directly between The Coal Reserve and The Carriage House

Includes use of outdoor furniture on porch (two tables with 4 stools each, and two benches).

Tents are not allowed on the property.

The RENTAL CONTRACT rules and regulations apply to all individuals accessing OWNERS' property.

LAWN/HANGAR — $500 minimum
• $5 times number of total attendees ($5 per-person) for first 2 hours of use
• $2 times number of total attendees ($2 per-person/per hour) for each additional 1 hour of use

Additional 30 minutes of access for early arrivals is allowed prior to OFFICIAL EVENT START TIME.

Additional 30 minutes of access for clean-up time is allowed after OFFICIAL EVENT END TIME.

Includes use of:
• Hangar with mini-bar area including small refrigerator and bar sink (food prep not allowed in mini-bar area)
• The Coal Reserve's covered porch area
• The Carriage House's downstairs exterior restroom
• Pedestrian-only access to paved driveway directly between The Coal Reserve and The Carriage House
• Lawn area directly between The Coal Reserve's covered porch and three large Elm trees

Except for outdoor furniture on porch, does not include rental of tables, chairs, tablecloths, bar items, or any other items.

Tents are not allowed on the property.

The RENTAL CONTRACT rules and regulations apply to all individuals accessing OWNERS' property.

HANGAR/HERITAGE WEST DINING ROOM — $700 minimum
• $7 times number of total attendees ($7 per-person) for first 2 hours of use
• $3 times number of total attendees ($3 per-person/per hour) for each additional 1 hour of use

Additional 30 minutes of access for early arrivals is allowed prior to OFFICIAL EVENT START TIME.

Additional 30 minutes of access for clean-up time is allowed after OFFICIAL EVENT END TIME.

Includes use of:
• Hangar with mini-bar area including small refrigerator and bar sink (food prep not allowed in mini-bar area)
• The Coal Reserve's covered porch area
• West side of Heritage Dining Room which contains: two bathrooms, microphone and stand, aux cable and small amp to connect your audio/music source, speakers, small TV with cable or DVD programming, projector with cable or DVD programming, and large projector screen.

Except for outdoor furniture on porch, does not include rental of tables, chairs, tablecloths, bar items, or any other items.

The RENTAL CONTRACT rules and regulations apply to all individuals accessing OWNERS' property.

ADD-ON HERITAGE EAST DINING ROOM — $200 minimum; available only as an add-on to Heritage West
• $2 times number of total attendees ($2 per-person) for first 2 hours of use
• $1 times number of total attendees ($1 per-person/per hour) for each additional 1 hour of use

Includes use of:
• East side of Heritage Dining Room which contains: wall fountain with two flame-heaters, microphone and stand, aux cable and small amp to connect your audio/music source, speakers, small TV with cable or DVD programming, and large projector screen (projector not included).

Does not include rental of tables, chairs, tablecloths, or any other items.

STOKER LOUNGE — $700 minimum
• $7 times number of total attendees ($7 per-person) for first 2 hours of use
• $3 times number of total attendees ($3 per-person/per hour) for each additional 1 hour of use

Additional 30 minutes of access for early arrivals is allowed prior to OFFICIAL EVENT START TIME.

Additional 30 minutes of access for clean-up time is allowed after OFFICIAL EVENT END TIME.

Includes use of:
• The Stoker Lounge, our upstairs dining and social area with bar, theatre area, conservatory area, fireplace, main deck, two side decks, clubroom, and two multiple-occupant restrooms.

If Hangar and Heritage is not rented, access to the Stoker Lounge is by the fire escape steps on the parking lot side of the building. (Access to the Stoker Lounge may also be available through the ground floor "VIP" entrance on the parking lot side of the building, and up the grand staircase. A small elevator near the staircase is also available if needed.)

Does not include rental of tables, chairs, tablecloths, bar items, or any other items.

The RENTAL CONTRACT rules and regulations apply to all individuals accessing OWNERS' property.

UPSTAIRS KITCHEN — $200

Includes use of upstairs kitchen with 6-burner propane stove, oven, griddle, refrigerator, prep counters and 3-compartment sink.

Access to Upstairs Kitchen begins 60 minutes prior to OFFICIAL EVENT START TIME.

Additional 30 minutes of access for clean-up time is allowed after OFFICIAL EVENT END TIME.

The RENTAL CONTRACT rules and regulations apply to all individuals accessing OWNERS' property.

DOWNSTAIRS CATERING AREA — $75

Includes use of downstairs catering room with refrigerator, prep counters and 3-compartment sink.

Access to Catering Area begins 60 minutes prior to OFFICIAL EVENT START TIME.

Additional 30 minutes of access for clean-up time is allowed after OFFICIAL EVENT END TIME.

The RENTAL CONTRACT rules and regulations apply to all individuals accessing OWNERS' property.


ADDITIONAL ACCESS TO PROPERTY

Time for delivery and placement of rented tables, chairs, and other items usually needed for an EVENT, must be purchased in addition to paying RENTAL RATES for your event.

All deliveries and access to the property must be scheduled in advance and is supervised by our staff.

ADDITIONAL ACCESS TIME — $75 per hour
In addition to RENTAL RATES, there is a charge for additional time to access rented areas (earlier on the event day, or prior to the event day) for table and chair deliveries and setup, other vendor deliveries, decorating, event set-up, clean-up, rehearsals, catering preparation and any other reason.

Additional Access Time MUST be scheduled in advance and is supervised.

The RENTAL CONTRACT rules and regulations apply to all individuals accessing OWNERS' property.

VEHICLE ACCESS TO CIRCULAR DRIVEWAY — $100 per event
In addition to RENTAL RATES, there is an additional charge for access to the driveway and parking areas directly adjacent to THE COAL RESERVE. This access is most often used for the purpose of valet parking, with appropriately trained valet parking staff. This access can also be used when heavy equipment deliveries, catering trucks and other vehicles need to parked close to THE COAL RESERVE's building. Without this access, all vehicles must park in the main parking lot and items must be carried into the ACCESS AREAS from the parking lot by hand, mechanical cart or other pre-approved device.

Additional Access Time MUST be scheduled in advance and is supervised.

The RENTAL CONTRACT rules and regulations apply to all individuals accessing OWNERS' property.

   
 
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