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The Coal Reserve — Somerset, KY

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Private Event Quote Request

See our FLOOR PLANS and use this form to request pricing for a private event at The Coal Reserve.


Please take a few minutes to read our "Prices" page and "Rental Contract" for complete details before requesting a quote.

REFERRAL SOURCE  
How did you hear about
The Coal Reserve?

Google Search

Friend (Please give their name): 

Other:

RENTAL PARTY CONTACT INFORMATION
First Name:
Last Name:
E-mail:
Phone Number(s):
Fax:
Street Address:
City: State:  Zip:
If this rental is for a business or organization, please provide the business contact information, here.
Business/Organization Name:
Business Main Phone:
Business E-mail:
Business Web Address:
Business Street Address:
Business City: State:  Zip:

Event Details:

Guest(s) of Honor: Please include the first and last names of the guest(s) of honor
Name of Event:


Date of Event: (We must have a date to confirm availability)
Day of the Week:
Official Event Start Time:
Official Event End Time:
Number of Attendees Expected:

 (We must have an estimated count to provide a price quote.)

Event area(s) requested:

Which area(s) would you would like to reserve for your event?


Entire Facility (Stoker, Wildcat Perch, Heritage East and West, Hangar, Wildcat Den and Lawn)

The Stoker Lounge


The Heritage West Dining Room and Hangar


The Heritage East Dining Room (Only available as an Add-on to Heritage West)


The Lawn and Hangar


Lawn Only

Do you have an event theme and color scheme?

NOTE: Our venue has earthy, metallic, stone and dark wood tones and looks best with natural, earth tones with a pop of color.


EVENT DELIVERIES, DECORATING AND SET-UP TIME

Additional Access:

Based on the official start/end times you provided above, how many additional hours total do you need for deliveries, drop-offs, load in, load out, decorating, set-up, DJ or presentation A/V set-up. 45 minutes before an event is already included for final setup.

Please provide details of tasks to be done and number of people present during additional access times:


EVENT RENTALS


Please list all items being delivered, here, or skip to the next field to order rental items.


I'll need the following rental items:

Round and Rectangular Dinner or Meeting Tables (shape may vary as required to fit number of guests)

Rectangular Dinner or Meeting Tables

Dinner or Meeting Chairs

Additional Theatre-Style Chairs for Ceremony, Presentation or Assembly

14-foot Oak Pews (6 available)

Additional Tables for Buffet, Presentation, Sign-in, Gifts, etc.

Describe additional tables needed and quantity of each:

AUDIO/VIDEO

Background music during event.
Music Genre Requested
Microphone
DVD slideshow on tv screens during event (testing prior to event day is required to ensure availability).

Big-screen projector for interactive presentation (testing prior to event day is required to ensure availability).



DINING & BEVERAGES

I am bringing my own food and beverages, and I will be responsible for: set-up and clean-up all food-related areas; washing of all dining/serving items; and clean-up of kitchen, catering room and all other prep or food/beverage service area(s) used.

I will hire a caterer to bring food and beverages, and they will be responsible for: set-up and clean-up all food-related areas; washing of all dining/serving items; and clean-up of kitchen, catering room and all other prep or food/beverage service area(s) used.

I would like a quote for catering and/or non-alcoholic beverages. I am providing details in the "ADDITIONAL EVENT REQUESTS, CATERING REQUESTS, NOTES AND QUESTIONS" field, below)

Choose number of hours needed on premises BEFORE AND AFTER EVENT to prepare food, set-up buffets (if to be used), and clean-up all items and food related areas:

Choose any of the following areas you need to use:

Kitchen (required if food is served in Stoker Lounge; stove, oven, prep, refrigeration and dishwasher/sink)

Catering Station (required if food is served in Heritage Room; prep, refrigeration and dishwashing sink)

Server's Station (prep, ice freezer, refrigeration and dishwashing sink)

Stoker Bar (ice and small two-compartment sink; available to serve non-alcoholic beverages in Stoker Lounge; required with Bartending Service in Stoker Lounge)


The following catering rental items are available:

Catering Service Items (chafing dishes, serving platters, serving utensils, etc.)

Dinner Service Items (glassware, plates, silverware, etc.)

Tablecloths

Cloth Napkins



BARTENDING

Bar Service Fee (required if alcohol is being served)
Alcohol must be provided by you; includes use of our bartenders (required); additional access time is required for delivery and set-up of bar items
.
Additional access time needed for bar delivery and set-up: *
At least 1 hour delivery and setup is required if you will be bringing more alcohol than can be carried in by two people in one trip. If you choose 0 hours, pre-chilled (as needed) beverages should be carried in by hand 45 minutes prior to event start time.

Bar Open Time: Bar Close Time:

 

ADDITIONAL EVENT REQUESTS, CATERING REQUESTS, NOTES AND QUESTIONS


Please read the details of our Rental Contract and Prices for complete details about the services we offer.

Please press the "submit" button
to send us this quote request.

 

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